I currently have fatigue following Covid (for the third time). BSL will be added to recent posts when I am able.
Everyone should be using this new form now, but ATW has not told all ATW customers about this yet, or sent the new form to everyone.
There are five posts about these new forms. Click here to see all the DeafATW posts about claim forms.
Click on the headings below to go to that post.
(1) Download the new ATW claim form (DP222JP) in PDF or Word.
(2) Complete the new ATW Support Worker claim form (DP222JP) and Travel claim, form (DP226JP) through a web browser.
(3) How to spend less time filling in your claim forms every month.
(4) Where the new claim forms need to be signed, and who has to sign them?
(5) What is the problem with the new Support Worker claim form if you are self-employed, and what you can do about it?
(6) Completable Access to Work PDF claim forms (DP226JP, DP228JP, DP224JP) and Word versions of Support Worker Record of Tasks V23 and the 3rd party consent form.
ATW should not reject your claim because you have used the old form.
If you send in a claim form using the old form (two pages) you may have it returned because you have used the old form. ATW have said they should not return it, but should pay it, and then send you the new claim form for you to use next time. Let DeafATW know if ATW return your claim form without paying it.
Table with links to the resources available through DeafATW:
To help you find the resource that you want, all the resources available through DeafATW are listed below in the table. Click on 'Yes' to go to the blog post linking to that resource. Because there is important information about the resources in the post the table links to the blog posts not directly to the resource.
If ATW have not sent you a PDF of the new form you can download the PDF form here*.
Some people have had problems filling in the PDF, especially people with visual impairments.
If you are having problems, we have a copy of the claim form in MS Word that you can use instead of the PDF. (This was created by David Smith, of B Reason-ABLE, who has agreed DeafATW can share it).
If you want to use the Word version of the form:
a) You agree you are using it at your own risk. DeafATW and B Reason-ABLE cannot promise that ATW will accept this form.
b) You must not change ANY TEXT on the form, only fill in your details, etc.
c) If you are going to print the claim form to send to ATW, make sure it still fits on five pages, and looks like the PDF when you print it.
d) If you are sending the form in by email, you MUST save it as a PDF first, and then send ATW the PDF of your claim form, not the Word version.
You can download the Word claim form here*.
* DeafATW cannot promise that the claim forms here are the latest versions. If you see that ATW have made changes to a form, please let DeafATW and send us a copy of the new one.
Complete the new Support Worker ATW claim form (DP222JP) and Travel claim form (DP226JP) through a web browser
The wonderful Ben Fletcher has created a web form that you can use to complete either the ATW support worker claim form (DP222JP) or the travel to work claim form (DP222JP). You can choose which claim form using a button half way down the form.
When you have entered all your details for the claim form you click the ‘make PDF button’ at the bottom of the form.
Remember to tick the box (near the end of the form) to “Use the new 5-page support worker claim form instead of the old 2-page one”.
You can also choose to save your form to use again next month.
If you fill all of your details in to the claim form (PDF, Word, or through a web browser) and then save it as your template, next month will you only have to type in the information that changes every month, e.g. the “Claim details”.
Also, if you have regular interpreters, save one copy with each of your regular interpreter's details, and use that as a template.
Even though the form is longer, if you do this, it won't take you long to complete each month.
Because of the way that the new 5-page claim form is written it can be difficult to know who needs to sign the form, and where they need to sign it.
If you are employed – you and your employer need to sign the form, your support worker does not need to sign it.
If you are self-employed – you and your support worker need to sign the form.
If you have booked a support worker through an agency, then you and the agency need to sign the form.
Download this information as a PDF
On page 3 of the new 5 page claim form there is a section called “Confirmation of support received”.
If you are self-employed you must ask your support worker (interpreter) or the interpreting agency to sign this. It says “I certify that the person named in the Customer details section of this form has received the number of hours support shown in the Claim details section, and that this support is as agreed with Access to Work.”
The problem is that this is asking the support worker or agency to agree two things.
1. That they have provided you with the support you are claiming for. They can agree this.
2. That “this support is as agreed with Access to Work”. If interpreters and agencies have not seen your ATW Award letter then they do not know if this is true, and so they cannot sign this. But if they do not sign this then your claim will not be accepted by ATW.
What can you do for now?
Show interpreters or agencies your ATW Award letter (if you want to), so that they can sign this.
The interpreter / agency could cross out the second part of the sentence, and write an explanation of why they have crossed it out, before signing. There is a risk that if they do this ATW will not pay the claim.
DeafATW and NUBSLI (their ATW Action group) have contacted ATW to explain why this is a problem, and ask them to change the form.
Please let DeafATW know if you have any problems with this.
Completable Access to Work PDF claim forms (DP226JP, DP228JP, DP224JP) and Word versions of Travel to Work claim form, Support Worker Record of Tasks V23 and 3rd part consent form
Natalya Dell has really helpfully created completable PDFs of Access to Work claim forms using Acrobat Pro. She has tried to make them as accessible as possible to anyone who needs them.
You can download the following forms from her website:
DP226JP AtW Travel to Work Claim form (Completable PDF)
DP228JP AtW Payment Information (new or amended details) Claim Form (Completable PDF)
DP224JP AtW Equipment (SAE) and one-off costs claim form (completable PDF)
You should not download the DP222JP ATW Support Worker Claim form from her site as it is the old 2-page claim form. I will update the information here when the new 5-page claim form is added.
The following three forms were created by David Smith, of B Reason-ABLE, who has agreed DeafATW can share them:
ATW Travel to Work claim form (DP226JP)*
Support Worker Record of Tasks V23 - Word*
3rd Party Consent form October 2015 - Word*
* DeafATW cannot promise that the forms here are the latest versions. If you see that ATW have made changes to a form, please let DeafATW know and send us copy of the updated form.
Really good news. Access to Work is developing and will soon be testing an online claims portal. When the portal is complete, you should be able to do the following things (although maybe not all of them will be available when it is first launched):
The portal is being worked on now and will be tested as it is developed, so we can't yet say when it will be ready.
Updates have been moved to this Blog, so that you can search by categories.